BookyWay is not just a tool for managing class bookings; it’s a valuable ally for building community, strengthening client relationships, and offering memorable experiences. Whether you run a gym, yoga studio, holistic center, or cultural hub, you can easily use BookyWay to organize extra activities: parties, lunches, open days, excursions, themed days, special meetings—everything that breaks the routine and makes your center more lively and engaging.
Whyproposeextra activities?
Off-schedule activities are not just moments of fun; they are precious opportunities for loyalty, sharing, and group growth. They help your clients feel part of a community, meet new people, and experience your reality more deeply. Whether it’s a summer dinner, an outdoor walk, or a free trial of a new discipline, each initiative can strengthen the bond between you and those who have chosen you.
How to use BookyWay to organize an extra event
1. Create the activity as a regular class
Set up the event in the BookyWay panel as if it were a class:
- Give it an appealing name (e.g., “Summer Garden Party” or “Free Tai Chi Trial in the Park”)
- Specify location, date, time, and maximum number of participants
- Include all useful information in the description (what to bring? is booking required? is it open to friends?)
2. Set up payment directly in the App
If the activity requires a fee (e.g., a dinner, organized outing, or special workshop), you can enable direct in-app payment. This way:
- The client pays at the time of booking, simply and quickly
- You have immediate confirmation of participation
- You avoid manual collections, cash handling, or last-minute cancellations
3. Manage bookings easily
Clients will see the activity directly in the app and can book with a tap, just like they do for classes. This way:
- You know who will participate
- You have an exact number of registrants
- You avoid messages, WhatsApp lists, or confusion
Ideas for Extra Activities You Can Propose
- Themed parties or aperitifs (season start, Christmas, end of courses…)
- Open days to try new activities or meet the trainers see here how to manage Open Days
- Group outings: walks, excursions, cultural or nature trips
- Special meetings: meditations, conferences, sharing circles
- Collaborations with other entities: farm lunches, show cooking, markets
- Bring a friend: a free trial day for a new friend
Everything under control, even outside the Center
Even when you organize something “off-schedule,” with BookyWay you can maintain control over:
- Bookings and maximum number of spots
- Payment management through the App
- Quick communications thanks to internal messaging
- Participation and engagement statistics
Want to inspire your clients? Try it!
Organizing an extra activity doesn’t require great effort but can make a big difference. Create your first special event with BookyWay and discover how easy it is to transform a simple center into a lively and vibrant community hub.
Need a personalized idea?
Write to us; we will be happy to help you find the right initiative for your center!
Want a free 30-minute consultation?
If you run a business that requires bookings and/or payments via app and want expert advice on how to maximize efficiency and attract more customers, email lucazivelonghi@bookyway.com
📌 About the author:
Luca Zivelonghi, co-founder of BookyWay, leads seminars (both in-person and online) on customer acquisition and retention strategies through booking & payment systems combined with marketing, branding, and SEO techniques.
For 27 years, he has specialized in advertising campaigns, product launches, and marketing projects for major multinational companies.
