Instructions for bulk uploading users to the BookyWay database

BookyWay offers a free service for the mass insertion of users into the database.

To take advantage of the service, just send us the attached Excel sheet to support@bookyway.com

  • The file name should include the name of your business.
  • The email must be sent from the owner’s email address.
  • The columns: Surname,Name and Email are mandatory.
  • Mass insertions are not performed for fewer than 100 users, all with email addresses.

Download the Excel file template


Once we receive the file, the insertion will take place within 2 working days. Each inserted user will immediately receive an email with credentials to access BookyWay and download the app. We recommend completing the business information in the settings, possibly a welcome message on the bulletin board, and if possible, already creating the schedule of bookable courses.

IMPORTANT: It is crucial that the email you send us contains (in compliance with privacy law) the following statement:

As the owner of the… (company/business name) and in agreement with our privacy officer (it can be the same person), I authorise Gymtrainer srl to insert the attached database into our BookyWay cloud with the email address … I also declare that I have received explicit authorization from each owner of the email addresses present in the attached file to collect this data according to the current privacy regulations.”
[Name of the account owner]

We recommend, if possible, sending the sheet protected with a password and sending a subsequent email containing only the password… this is a good habit that should always be followed to avoid sending an unprotected sheet with sensitive data.

We want to emphasise that for BookyWay, the privacy of your data is very important. As per our privacy policies, BookyWay does NOT sell and does NOT share your data and that of your users with anyone.